Position Available!

We are seeking a highly motivated, professional, and detail-oriented Executive Assistant to provide direct administrative and executive-level support to the Sheriff of Roxwood County. This position requires exceptional integrity, discretion, and hands-on experience supporting executive leadership in a fast-paced, public-service environment.

Join a team of dedicated professionals committed to public safety and community service while supporting the leadership of the Roxwood County Sheriff’s Office.

BENEFITS

• Health & Life Insurance

• Retirement Plan Options

• Paid Time Off (Sick & Vacation)

• Optional Dental, Vision, and Income Protection

**The online application must be complete to be considered for the position.

Please email a resume and cover letter to Human-Resources@Roxwood.org

JOB PURPOSE

Serve as the primary point of contact for the Office of the Sheriff on all administrative and executive matters. Act as a trusted liaison between the Sheriff, Chief Deputy, command staff, County officials, external agencies, and the public. The Executive Assistant will manage the Sheriff’s schedule, coordinate communications, oversee special projects, and support operational and administrative functions of the Sheriff’s Office.

GENERAL EXPECTATIONS

• Be committed to the mission, values, and professionalism of the Sheriff’s Office

• Work collaboratively with sworn and civilian personnel

• Maintain punctuality and responsible time management

• Foster positive working relationships with staff, partner agencies, and the community

• Perform duties in a conscientious, cooperative, and professional manner

• Complete assignments accurately and on time with minimal supervision

• Maintain a professional appearance and demeanor

• Possess a valid Driver’s License

• Understand and comply with Sheriff’s Office policies, procedures, and chain of command

• Maintain strict confidentiality regarding law enforcement operations, personnel matters, and sensitive information

POSITION SUMMARY

The Executive Assistant to the Sheriff performs a broad range of high-level administrative and executive support duties, including but not limited to:

• Manage an extremely active and complex calendar for the Sheriff

• Coordinate meetings, briefings, and command staff schedules

• Prepare, track, and maintain agendas, minutes, and official records

• Draft, review, and manage confidential correspondence and official communications

• Manage public records and Freedom of Information requests in coordination with legal and administrative staff

• Serve as a gatekeeper and liaison, ensuring efficient access to the Sheriff’s time while maintaining operational priorities

• Communicate directly and on behalf of the Sheriff with County officials, law enforcement partners, vendors, staff, and members of the public

• Research, prioritize, and follow up on issues directed to the Sheriff, including sensitive or confidential matters

• Support internal communications between the Sheriff and divisions within the Sheriff’s Office

• Anticipate needs and keep the Sheriff informed of deadlines, commitments, and emerging issues

• Coordinate travel, itineraries, and briefing materials as required

• Manage special projects assigned by the Sheriff that may impact agency operations or community engagement

• Handle competing priorities under tight deadlines while ensuring accuracy and professionalism

REQUIRED COMPETENCIES

• Exceptional organizational and time-management skills

• Strong attention to detail and accuracy

• Excellent written and verbal communication skills

• Strong interpersonal skills with the ability to interact professionally with command staff, deputies, civilian employees, elected officials, and the public

• Proven ability to handle sensitive and confidential information with discretion

• Proactive problem-solving and sound decision-making abilities

• Emotional maturity and professional judgment

• Ability to work independently and as part of a team in a high-pressure environment

• Forward-thinking mindset with the ability to anticipate needs and propose solutions

EDUCATION AND EXPERIENCE

• Bachelor’s degree and/or equivalent experience required

• Minimum of three (3) years of executive-level administrative support experience

• Prior experience in law enforcement, public safety, or government strongly preferred

• Experience with internal and external communications and public interaction

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and web-based communication platforms

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those necessary to perform the essential functions of the position. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to sit, talk, and hear

• Frequently required to stand, walk, and use hands for keyboarding and phone use

• Occasional lifting or moving of up to 25 pounds

• Vision requirements include close vision, distance vision, depth perception, and the ability to adjust focus

WORK ENVIRONMENT

Primarily an office environment within the Sheriff’s Office

Noise level is generally quiet