Position Available!

The Roxwood County Sheriff’s Office is accepting applications for the full-time position of Administrative Services Specialist (Civilian) 

Roxwood County is an Equal Opportunity/Affirmative Action Employer. We encourage diversity in our workforce. Applicants will be considered on the basis of ability. All interested, qualified candidates are encouraged to apply. 

BENEFITS

• Health & Life Insurance

• Retirement Plan Options

• Paid Time Off (Sick & Vacation)

• Optional Dental, Vision, and Income Protection

**The online application must be complete to be considered for the position.

Please email a resume and cover letter to Human-Resources@Roxwood.org

JOB PURPOSE

Provides administrative, clerical, and public-facing support services for the Roxwood County Sheriff’s Office. Serves as an initial point of contact for the public and assists with the efficient operation of the Sheriff’s Office by managing records, communications, and routine administrative functions. This is a civilian position and does not exercise law enforcement authority. 

GENERAL EXPECTATIONS

• Be committed to the mission of the County Sheriff.

• Work as a member of a team in the performance of duties.

• Be punctual for scheduled work and use time appropriately.

• Work in harmonious relationships with all county staff, surrounding municipalities, and citizens.

• Perform duties in a conscientious, cooperative manner.

• Perform work in a timely fashion with a minimum of errors.

• Be neat and maintain a professional appearance.

• Possess a valid Driver’s License.

• Understand and work within Roxwood County Government Policies and Procedures and the Policies and Procedures of the Roxwood County Sheriff’s Office.

• Work collaboratively as a member of a team with various groups of staff depending on the issue addressed.

• Accept shared responsibility with other team members to successfully accomplish the goals of each team.

• Assure quality in work performed to facilitate the delivery of quality public services.

• Maintain confidentiality and protect the County by safeguarding information concerning clients, investigations, and County operations.

POSITION SUMMARY

• Provides front desk and public counter services by greeting visitors, answering phones, responding to general inquiries, and directing individuals to appropriate personnel or resources.

• Processes administrative documents including forms, correspondence, records requests, and internal paperwork in accordance with department policies.

• Maintains and updates administrative records, logs, and databases with accuracy and attention to detail.

• Assists sworn personnel and command staff with clerical and administrative support as assigned.

• Coordinates scheduling, appointments, and routine office activities.

• Receives, logs, and routes incoming mail, reports, and documents.

• Maintains office organization and supplies to ensure efficient daily operations.

• Supports compliance with department procedures by following established administrative protocols and recommending improvements when appropriate.

• Contributes to team efforts by completing related administrative tasks as needed.

• Supports county safety and health policies by attending required training and reporting safety concerns to a supervisor.

• Performs other related duties as assigned.

REQUIRED COMPETENCIES

• Ability to work independently with minimal supervision

• Strong attention to detail

• Ability to follow written and verbal instructions

• Dependable, responsible, and safety-conscious

• Respectful of confidential and restricted areas

EDUCATION AND EXPERIENCE

• High school diploma or equivalent preferred

• Prior secretarial or records management experience preferred but not required

• Experience in government, law enforcement, or secure facilities is a plus

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those necessary to perform the essential functions of the position. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to stand, walk, bend, and reach

• Ability to lift and/or move up to 25 pounds

• Vision requirements include close vision and the ability to distinguish colors and details

WORK ENVIRONMENT

• Work is performed within Sheriff’s Office facilities, including secured areas

• Noise levels are generally moderate